Around 40 years ago, a corporate giant, IBM, allowed its employees to work remotely. While there have been certain uncertainties regarding work-from-home affecting the business positively or not, the concept has stayed and is still growing. Statistically, remote teams are the future, with 51% of employees wanting to change jobs for more flexible working hours. Also, due to Covid-19, now, work-from-home seems to be turning into a new normal. Having said that, it is not easy to manage and adapt to this emerging working style. Therefore, to make it easier for you, we bring you the best tools to help manage your remote team.
There are inevitable changes required from employers’ path to manage a remote team successfully:
- Clear and honest instructions regarding the expectations
- Consistent check-ins
- Socialize remotely to strengthen relationships between team members
Well, the challenges of managing a remote team won’t evaporate, but these tools to manage your remote team can help in the long-run.
Tools to Manage Your Remote Team
With several tools to use with some clicks, aligned with appealing marketing, it becomes difficult to select which tools will work best for you and your team. To do so, check:
- How are you spending your time now and how can the selected tool help you utilize your time better?
- Is this tool helping to improve the workflow and productivity of your team?
Think of Slack as an advanced version of Skype integrated with email. This tool helps you to chat, share and manage files, make voice calls, and integrate with numerous software to make the work environment more beneficial and wholesome. Above that, most of the features are available for free. So if you’re just starting a company and struggling with managing your remote team, Slack is for you.
This tool is a smarter and more flexible version of video conferencing applications. With a customer base of around 12.92 million active users, Zoom has proved that it is not your typical video calling app.
The tool has an in-built invite feature (link) to start a video conference on an easy note. With the help of this tool, you can easily: create private rooms, share screens, share documents, and conduct webinars.
If you are someone who likes to work in an organized and planned manner, Trello will surprise you with its efficiency and features. It allows you to create boards to make arranging and syncing with tasks easier. It is one of the leading management tools with features like cue-cards, rule-based triggers, commands, and automated workflows.
Although this tool is for every business, it is especially essential for businesses who are engaged in any content writing activity. You can create a board for blog topics, once the writer picks up it goes to the writing tab, then to editor and graphics tabs, and so on.
4. Adobe Sign
Adobe has spread its management-feature tools in numerous forms, from creating a pdf to converting documents into another format. This is one of these tools that make the team management better. This tool makes signing documents as easy as stepping into an office and getting them signed (but faster). With this tool, you don’t need an Adobe account to digitally sign the documents. In addition, it works on all devices and operating systems.
It is one of the best tools to protect your team from online security hazards. 1Password creates strong passwords and saves it in a secure vault with a master password. With this tool, you can decide which member gets access to what information and data. Also, get alerted in the case of an online security breach.
Above that, you can create reports, audits, and analytics to keep track of activities.
This time management tool was started to keep track of freelancing time. However, Hubstaff evolved into becoming one of the best project management tools with time tracking. It has everything from activity rates and productivity monitoring to invoices and schedules. Also, it allows your team to integrate the tool with more than 30 other popular business software options.
Hubstaff Tasks focuses on simplicity and has some of the agile features like sprints and Kanban boards. Thus, making things like project due dates. comment tracking, and checklists more and easily accessible in one place.
Usually, most of the file-sharing software restricts the size of files to be shared or affect the quality of the file. However, that is not the case with Dropbox. It allows you to share large files of any format: audio, written, pictures, and video. Also, it doesn’t affect the quality of files while syncing them. This tool gives easy access to the data to all your team members to download, use, and share it without going through work and time of contacting you. It is a must-have for if you have freelancers or a remote team to manage.
In my experience, Asana is the easiest-to-use tool for managing a team. You can easily add tasks, conversations, teams, projects, and invite team members. To manage tasks you can assign a start date and a due date while inviting your team members to follow the tasks. Thus, making sure everyone in the team is on the same page.
This tool has combined task management, conversation tracking, and team assignments altogether. So now your team can have a bird’s eye view of everything they should know.
Zapier helps you manage your team management tools. It makes web applications and software do the work for you. The tool allows different applications to connect with each other through personalized integrations called Zaps.
It automates your work, apps, and teams. Above that, it has more than 1000 applications to integrate with each other and save your time to put it into other business activities.
10. Reward Gateway
Reward Gateway depicts that while managing your remote team is important for a better working environment, it is also important to maintain that working environment by stepping into your employees’ shoes.
With this tool, you can streamline internal communications and satisfaction surveys. The tool helps you to process individual recognition and employee discounts to bring the team together individually.
Did we miss your favorite tool to manage your remote team? Let us know in the comments which ones work the best for you and we’ll update as per for others.